The city of Salem is requesting bids for the Salem Wastewater Treatment Facility Phase 2B Improvements project. Separate sealed bids will be received at the Salem City Administration Building, 400 N. Iron St., Salem, MO 65560, until Tuesday, Oct. 20, 2026, at 1 p.m. local time. All bids received will be publicly opened and read aloud at 1:15 p.m. local time, that same day, at Salem City Hall, 202 N. Washington St., Salem, Missouri.
The work to be done shall include, but not be limited to:
- Modifications to the Influent Pump Station, including the design, fabrication, delivery, installation, process integration, start-up, warranty and delivery of operations and maintenance manual for submersible chopper pump equipment package.
- Selective repair of existing secondary clarifier mechanisms; appling a new coating system for each mechanism; modifications to existing below slab piping; installing new telescoping valves.
- Constructing a new tertiary filtration process, including constructing a new concrete masonry unit building with galvanized steel roof trusses and standing seam steel roof; design, fabrication, delivery to site; installation; start-up; warranty and delivery of operations and maintenance manuals for new surface filtration equipment package.
- Design, fabrication, delivery to site; installation; start-up; warranty and delivery of operations and maintenance manuals for new non-potable water pump station equipment package and clear well.
This project is financed through the Missouri State Revolving Fund and federal Capitalization Grants to Missouri. Neither the Missouri Department of Natural Resources, its divisions, nor its employees will be party to the contract at any tier.
Obtaining the Bidding Documents
The Engineer for this project is:
Archer-Elgin Engineering, Surveying and Architecture
310 E. Sixth St.
Rolla, MO 65401
Telephone: 573-364-6362
Fax: 573-364-4782
Bidders must be registered with the Engineer as a plan holder in order to submit a bid for consideration. Specifications, Form of Contract, Forms of Bid Bond, Performance and Payment Bond, and other contract documents may be reviewed at Archer-Elgin, or one of the following locations:
City of Salem
400 N. Iron St.
Salem, MO 65560
Telephone: 573-729-4811
(Document review only)
QuestCDN
Quest Project #9317141
Telephone: 955-233-1632
Email: info@questcdn.com
A complete digital set of the bidding documents are available online for a non-refundable $250 fee. Visit Archer-Elgin and click on Project Bid Information or QuestCDN and enter Quest Project #9317141 on the website’s project search page. Please contact QuestCDN for assistance in free membership registration, downloading and working with this digital project information.
Paper specifications and plans are on file for examination at the office of the Engineer and at the Salem City Administration Building, 400 N. Iron St. in Salem, Missouri. Paper copies of the bidding documents may be obtained from the Engineer upon payment of a non-refundable $400 fee for each complete set. An additional $100 will be charged for mailing bidding documents.
Instructions to Bidders
A pre-bidding conference will be held at Salem City Hall, 202 N. Washington St., Salem, Missouri, Thursday, Oct. 1, 2026 at 1 p.m. local time. All Bidders are encouraged to attend this meeting.
Sealed bids must be submitted for the project on unbound Bid Form set included with the bidding Documents. Bid envelope must state “Salem WWTF Phase 2B Improvements”. Failure to state this on the bid envelope may result in the bid being returned without being considered. The Owner reserves the right to reject any or all bids, to waive informalities or irregularities, and to determine the lowest responsive and responsible Bidder, and to award the contracts on that basis.
Each bid must be accompanied by a bid guarantee equivalent to 5% of the bid amount. This can be secured by a bid bond or certified check and must be included with the bid. Each bidder must deposit his bid security in the amount, form and subject to the conditions provided in the Information for Bidders. No bidder may withdraw their bid within 90 days after the actual date of bid opening.
The city of Salem is an equal opportunity employer and invites the submission of bids from Disadvantaged Business Enterprises, as well as minority, women and Section 3-
owned firms. Bidders on this work will be required to comply with the President's Executive Order Number 11246. Requirements for bidders and contractors under this order are explained in the specifications.
In accordance with the Federal Funding Accountability Act of 2006, the contractor assures that it, as well as it’s subcontractor(s), shall register in the System for Award Management (SAM). Requirement is further explained in the specifications.
Parties listed in the General Services Administration publication entitled “Lists of Parties Excluded from Federal Procurement or Nonprocurement Programs” shall not be considered for award of the project. Bidders are required to submit appropriate certification with their bid proposal. Any bidder or equipment supplier whose firm or affiliate is listed on the “Lists of Parties Excluded from Federal Procurement or Nonprocurement Programs” will be prohibited from the bidding process. Anyone submitting a bid who is so listed will be determined to be a nonresponsive bidder in accordance with 40 CFR 32.
A contractor’s Suspension/Debarment Certification will be contained in the specifications; however, this certification should not preclude any interested party from ascertaining whether the certifying firm or person is actually on the list. To determine a person’s and/or firms’ eligibility for award in accordance with the Debarment, Suspension, and Voluntarily Excluded Regulation, 40 CFR 52.500(b), contact the grantee’s authorized representative.
The prevailing hourly rate of wages, as determined by the Industrial Commission of Missouri, or Davis Bacon Act will be complied with on this project, and not less than the prevailing hourly rate of wages as found by the agencies or Court of Appeals shall be paid to all workmen performing work under this contract. The project is tax-exempt.
Each bidder must carefully consider specific contract requirements, including: conditions of employment to be observed; Davis Bacon and/or State Prevailing wage rates to be paid under the contract; Segregated Facilities; Section 109; and Executive Order 11246 and compliance with the OSHA 10 hour construction safety course. Documentation of compliance with E-Verify is required.