The Ripley County Public Water Supply District No. 1, in Doniphan, Missouri, is requesting proposals for services to complete a lead service line inventory. The scope of required services is described below. The completed lead service line inventory spreadsheet should adhere to Code of Federal Regulations 40 C.F.R. §141.84. Please provide a proposal, including price for the services, to Jeff Friday, District Manager, 206 Washington St., Doniphan, MO 63935 or by email at rcwdno1@windstream.net, by Wednesday, Oct. 18, 2023 at 4:00 p.m. local time.
This project is financed through the Missouri State Revolving Fund, by the Water and Wastewater Loan Revolving Fund and federal Capitalization Grants to Missouri.
Scope of Services
- Records Review. May include but not restricted to:
- Reviewing available records to determine the presence, absence or likelihood of lead in service lines. Records to review may include, but are not limited to: Construction records, building codes or ordinances, as-built drawings, record drawings, system maps, specifications from previous infrastructure projects, construction contracts, meter or service line replacement records, etc.
- Outreach efforts with the general public including drafting inventory-related documents to inform the public, disseminating door hangers, speaking with private home owners, etc.
- In-Field Verification of an estimated 2200 service lines. May include but not restricted to:
- Potholing or excavating (mechanical or vacuum) service lines to determine the material present.
- Internal or external CCTV investigation of service line material.
- Water Quality Sampling
- Visual inspection of service lines including inside a home or building.
- Administrative Assistance. May include but not restricted to:
- Completion and Submission of the Missouri Department of Natural Resources Lead Service line Inventory Spreadsheet, by Oct. 16, 2024 or sooner.
- Creating hardcopy and/ or GIS maps indicating location and details of surveyed service lines.
- Assistance with preparing grant reimbursement requests.
- Attending limited board or council meetings to report on Inventory progress.
Qualification information provided to the Ripley County PWSD#1 shall include:
- The specialized experience and technical competence of the bidder with respect to the type of services required;
- The capacity and capability of the bidder to perform the work in question, including specialized services, within the time limitations fixed for the completion of the project;
- The past record of performance of the bidder with respect to such factors as control of costs, quality of work and ability to meet schedules;
- The bidder’s proximity to and familiarity with the area in which the project is located.
Bidders on this work will be required to comply with the President's Executive Order Number 11246. Requirements for bidders and contractors under this order are further explained at the link provided below.
The appropriate state and federal wage rates are applicable to this project. Additional documentation and information regarding the federal funding requirements for each bidder to consider can be found on the departments Drinking Water State Revolving Fund (DWSRF) Lead Service Line Funding webpage and are hereby considered incorporated by reference into this request for proposals.
Selection Process
Once the district evaluates all submitted proposals, the contract will be awarded to the lowest responsive, responsible bidder. The selected bidder will be required to complete documentation pertaining to the federal funding requirements prior to executing a contract for the listed services at the quoted price.
Ripley County Public Water Supply District No. 1 is an Equal Opportunity Employer.