Calendar

The city of Leeton is requesting proposals for services to complete a lead service line inventory and/ or provide lead service line replacement plan services. The scope of required services is described below. The completed lead service line inventory spreadsheet should adhere to Code of Federal Regulations 40 C.F.R. §141.84. Please provide a proposal, including price for the services, to Janet Muse, City Clerk, PO Box 87, Leeton, MO 64761, by Tuesday, Oct. 31, 2023 at 1:00 p.m. local time.

This project is financed through the Missouri State Revolving Fund, by the Water and Wastewater Loan Revolving Fund and federal Capitalization Grants to Missouri. 

Scope of Services

Records Review. May include but not restricted to:

1. Meet with the City to clarify project goals and expectations
2. Collect the following information from City records:
   • Reviewing available records to determine the presence, absence or likelihood of lead in service lines. Records to review may include, but are not limited to: Construction records, building codes or ordinances, as-built drawings, record drawings, system maps, specifications from previous infrastructure projects, construction contracts, meter or service line replacement records, etc.
   • Meter service data
3. Utilize the County Assessor GIS data, to analyze property data to identify construction dates for properties that may need investigated and/ or replaced. Create a database by incorporating county data for all lots within City limits, property address, building type and construction year. Analyze the construction year against the federal lead ban date or an alternative date as requested by the City. This information will be shown as point data within the City’s GIS and color-coded for quick visualization by city staff to prioritize areas for further research or investigation.
4. Setup blank attribute fields within the database for city side and customer side material, meter number, water service start date and picture functions which will enable the City staff or a third-party contractor to enter and populate additional information.
5. Create a database of all lots within City limits. Database shall contain the following information:
   • Address
   • Building Type
   • Year built
   • City meter number
   • Year City began providing water service to lot
6. Prepare information brochure with questionnaire for City to mail to all water system customers pertaining to service line coming into their building. Outreach efforts with the general public including drafting inventory-related documents to inform the public, disseminating door hangers, speaking with private home owners, etc. Questionnaire to request the following information:
   • Is plumbing material original with building construction?
   • If yes, what is plumbing material (Copper, galvanized steel, PVC, PE, or PEX?) Circle one or more.
   • If no, what was original plumbing material and new material?
   • Service line material into building based upon scratch color and magnetism
   • Has service line ever been replaced? Year and material of replacement.
   • Photograph of service line if possible.

In-Field Verification of an estimated 420 service lines. May include but not restricted to:

1. Potholing or excavating (mechanical or vacuum) service lines to determine the material present. 
   • Internal or external CCTV investigation of service line material.
   • Water Quality Sampling
   • Visual inspection of service lines including inside a home or building.
   • Based on above items, determine the following (if feasible) for each customer:
     • Water Main Material
     • Connector or Gooseneck Material
     • Was lead ever upstream of this customer?
     • City side service line material, size and year of installation
     • Customer side service line material, size and year of installation
     • Any on-site treatment

Administrative Assistance. May include but not restricted to:

1. Completion and Submission of the Missouri Department of Natural Resources Lead Service line Inventory Spreadsheet, by October 16, 2024 or sooner.
2. Creating hardcopy and/ or GIS maps indicating location and details of surveyed service lines.
3. Assistance with preparing grant reimbursement requests.
4. Attending limited board or council meetings to report on Inventory progress.

Replacement Plan Services. May include but not restricted to:

• A strategy for determining the composition of lead status unknown service lines in its inventory;
• A procedure for conducting full lead service line replacement;
• A strategy for informing customers before a full or partial lead service line replacement;
• A procedure for customers to flush service lines and premise plumbing of particulate lead;
• A lead service line replacement prioritization strategy based on factors including but not limited to the targeting of known lead service lines, lead service line replacement for disadvantaged consumers and populations most sensitive to the effects of lead; and
• A funding strategy for conducting lead service line replacements which considers ways to accommodate customers that are unable to pay to replace the portion they own.

Qualification information provided to the city of Leeton shall include:

• The specialized experience and technical competence of the bidder with respect to the type of services required;
• The capacity and capability of the bidder to perform the work in question, including specialized services, within the time limitations fixed for the completion of the project;
• The past record of performance of the bidder with respect to such factors as control of costs, quality of work and ability to meet schedules;
• The bidder’s proximity to and familiarity with the area in which the project is located.

Bidders on this work will be required to comply with the President's Executive Order Number 11246. Requirements for bidders and contractors under this order are further explained at the link provided below.

The appropriate state and federal wage rates are applicable to this project. Additional documentation and information regarding the federal funding requirements for each bidder to consider can be found on the departments Drinking Water State Revolving Fund (DWSRF) Lead Service Line Funding webpage and are hereby considered incorporated by reference into this request for proposals.

Selection Process

Once the city evaluates all submitted proposals and/ or qualifications, the contract will be awarded to the lowest responsive, responsible bidder. The selected bidder will be required to complete documentation pertaining to the federal funding requirements prior to executing a contract for the listed services at the quoted price.

The city of Leeton is an Equal Opportunity Employer.