The city of Monett is requesting proposals for services to complete a lead service line inventory and/ or provide lead service line replacement plan services. Please provide a proposal, including price for the services, to Skip Schaller, Utilities Superintendent, 217 5th St., Monett, MO 65708, by Friday, Oct. 20, 2023 at 2:00 p.m. local time. Any questions about the proposal, please contact Skip Schaller at 417-235-3763 or email@example.com.
This project is financed through the Missouri State Revolving Fund, by the Water and Wastewater Loan Revolving Fund and federal Capitalization Grants to Missouri.
The scope of required services is described below. The completed lead service line inventory spreadsheet should adhere to Code of Federal Regulations 40 CFR §141.84.
- Records Review. May include but not restricted to:
- Reviewing available records to determine the presence, absence, or likelihood of lead in service lines. Records to review may include, but are not limited to: Construction records, building codes or ordinances, as-built drawings, record drawings, system maps, specifications from previous infrastructure projects, construction contracts, meter or service line replacement records, etc.
- Outreach efforts with the general public including drafting inventory-related documents to inform the public, disseminating door hangers, speaking with private home owners, etc.
- In-Field Verification of an estimated 3000 service lines. May include but not restricted to:
- Potholing or excavating (mechanical or vacuum) service lines to determine the material present. NOTE: City will provide vacuum truck and crew for exposing lines. 3000 service lines are what are left to be inspected, the City is making the assumption that only a percentage of that number will need to be exposed to verify building materials for service lines in block areas.
- Internal or external CCTV investigation of service line material.
- Water Quality Sampling
- Visual inspection of service lines including inside a home or building.
- Administrative Assistance. May include but not restricted to:
- Completion and Submission of the Missouri Department of Natural Resources Lead Service line Inventory Spreadsheet, by October 16, 2024 or sooner.
- Creating hardcopy and/or GIS maps indicating location and details of surveyed service lines.
- Assistance with preparing grant reimbursement requests.
- Attending limited board or council meetings to report on Inventory progress.
- Replacement Plan Services. May include but not restricted to:
- A strategy for determining the composition of lead status unknown service lines in its inventory;
- A procedure for conducting full lead service line replacement;
- A strategy for informing customers before a full or partial lead service line replacement;
- A procedure for customers to flush service lines and premise plumbing of particulate lead;
- A lead service line replacement prioritization strategy based on factors including but not limited to the targeting of known lead service lines, lead service line replacement for disadvantaged consumers and populations most sensitive to the effects of lead; and
- A funding strategy for conducting lead service line replacements which considers ways to accommodate customers that are unable to pay to replace the portion they own.
Qualification information provided to the City shall include:
- The specialized experience and technical competence of the bidder with respect to the type of services required;
- The capacity and capability of the bidder to perform the work in question, including specialized services, within the time limitations fixed for the completion of the project;
- The past record of performance of the bidder with respect to such factors as control of costs, quality of work, and ability to meet schedules;
- The bidder’s proximity to and familiarity with the area in which the project is located.
Instructions to Bidders
Bidders on this work will be required to comply with the President's Executive Order Number 11246. Requirements for bidders and contractors under this order are further explained at the link provided below.
The appropriate state and federal wage rates are applicable to this project. Additional documentation and information regarding the federal funding requirements for each bidder to consider can be found on the departments Drinking Water State Revolving Fund (DWSRF) Lead Service Line Funding webpage and are hereby considered incorporated by reference into this request for proposals.
Once the city evaluates all submitted proposals and/or qualifications, the contract will be awarded to the lowest responsive, responsible bidder. The selected bidder will be required to complete documentation pertaining to the federal funding requirements prior to executing a contract for the listed services at the quoted price.
The city of Monett is an Equal Opportunity Employer.