NONPOINT SOURCE IMPLEMENTATION GRANT APPLICATION INSTRUCTIONS, FORM 780-1896

Soil and Water Conservation Program fact sheet
03/2019
Soil and Water Conservation Program Director: Colleen Meredith
PUB02357

Applications must be typed and submitted using the Nonpoint Source Implementation Grant Application. All questions must be answered to the best of your ability. Enter “N/A” for any item that is not applicable. Do not add information or delete any pages or parts of the application form. Due to the limited time available during the application review process, ensure your application is complete and concise or you may be contacted for more information or notified your application has been disqualified due to the missing information.  Additional pages may be added as needed to fully address the questions (attach a Word document upon application submission).

1.  Sponsoring Agency Information.

2.  Project Information Summary.

Budgets should be realistic and complete for the life of the project and reflect the activities described in the application. Budgets for projects recommended for funding may be adjusted later between categories and components as project proposals are finalized. There will not, however, be any increases to the total grant award. See the Federal Subgrants Special Terms and Conditions (attached to the RFP) for additional information and requirements.

The budget funding sources are broken into three categories:

The required minimum match for the project can be calculated as follows:

(40/60) x (the requested federal amount) = minimum nonfederal match. Please check all budget calculations.

Federal Budget Categories:

A brief description of each of the federal budget categories are as follows:

         Other Budgeting Considerations:

For more details on the federal requirement related to costs, applicants can refer to the Federal Office of Management and Budget (OMB) requirements as it relates to applicant type below:

Institution

Cost Principals

Audits

State and Local Governments

2 CFR Part 200, subpart E

2 CFR Part 200, subpart F

Nonprofits

2 CFR Part 200, subpart E

2 CFR Part 200, subpart F

Colleges, Universities, and other Education Institutions

2 CFR Part 200, subpart E

2 CFR Part 200, subpart F

The OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards can also be found online.

3.  Sponsoring Agency’s Authorized Signature and Approval of Application.

Signature. An authorized representative of the sponsoring agency MUST sign and date the original application and include his or her telephone number. The application should be scanned and attached in Salesforce. If you are not able to attach your application using Salesforce Funding Opportunities Portal, then the application should emailed to MoDNR.NPSprogram@dnr.mo.gov or a hard copy sent to MoDNR, Soil and Water Conservation Program, Attn: Section 319 NPS Unit, P.O. Box 176, Jefferson City, Mo. 65102-0176. The authorized representative should be different from the technical project and fiscal manager. For example, an authorized person may be the executive director, program director, or board chairman of an organization. Signature acknowledges all the information provided in the application is true and correct and the authorizing representative attests they have read the required documents and assures they can and will comply with all requirements and conditions of the grant.

4.  Project Watershed.

Missouri Watershed mapping instructions:

5.  Project Type.

6 a.  Project Implementation Work Plan Narrative.

Project implementation activities must relate directly to the water quality improvement activities included in the relevant watershed based plan. Provide a narrative describing the implementation activities planned for the project, making sure to follow the directions provided on the application form. An example of a project implementation workplan narrative is given below; note that the location where the need for the planned implementation activities can be found within the relevant EPA accepted watershed based plan is included (section and/or page number). Note that this example, and all others in the document, are mocked up for general reference – creek and WBP names and other details don’t describe actual places and associated activities.

Turkey Creek, Dry Creek, and Mud Creek were first listed as impaired in 2014 for chloride, E. coli, and sediment. In 2016, a watershed based plan (WBP) was developed by the local watershed group in partnership with the local municipality, garden clubs, the state conservation agency, and the university to address the listed impairments as well as other water quality concerns. The goal of the watershed based plan is to reduce nonpoint source (NPS) impacts due to urban runoff, by implementing practices that reduce and slow stormwater runoff and reduce and capture associated NPS pollutants such as E. coli, chloride, nutrients, etc. Additional information can be found on page 25 of the watershed based plan. The project will be implemented in accordance with the watershed based plan’s schedule of milestones, and within the plan’s defined critical areas. Annual load reduction calculations will be completed to track progress of the watershed based plan and the proposed project efforts. Included maps of the priority areas for implementation are highlighted where the various implementation projects will occur.

The proposed project will implement the Turkey Creek Watershed Based Plan by implementing green infrastructure technologies with a focus on plant-based solutions. This project is a continuation of past WBP implementation efforts. The project will continue a rainscape cost-share program and install up to three bioengineered stream bank stabilization projects. Accomplishments will include the installation of rain gardens, woodland restoration, lawn alternatives, creek corridor vegetative buffers, rain barrels, bioswales, and bioretention systems as well as the planning phase of the bioengineered stream bank stabilization.  

The project will conduct a series of activities to achieve the overall project objective of improving the water quality impairments in the Turkey Creek Watershed (E. coli, chloride, and sediment). The project will work through the local watershed group to complete several activities stated within the watershed based plan. The project will work with key partners such as the local city, municipality, University, Regional Council of Governments, Greenway Group, Missouri Department of Conservation, American Society of Civil Engineers, other nonprofit and watershed groups, Missouri Stream Teams, and citizen-led Garden Club committee (see Project Match Commitment Forms). The project will make progress in reducing the overall sediment, bacteria, chloride, and nutrient loads in the Turkey Creek, Dry Creek, and Mud Creek subwatersheds by year three. The load reductions will be tracked through both surface water stream monitoring and modeling – which will be described in greater detail later in this application. All work planned within the MS4 permitted area is considered above and beyond what is required of the permit.

Stream bank stabilization needs are found on page 25 of the WBP. The project will partner with the local municipality to identify up to three streams for stream bank bio-stabilization projects in the Turkey Creek watershed and one bioengineered stream bank stabilization pilot project will be implemented in the priority areas of Dry Creek identified on page 25 of the watershed based plan. Photographs of the proposed site are attached. 

In addition, subwatersheds in the focus areas will be targeted for intensive restoration efforts that will include: the implementation of a riparian corridor restoration cost-share program, the continuation of a stormwater rainscaping cost-share program, a landowner behavior change program, and a BMP maintenance program. The cost-share program will provide up to 75 percent of the total cost of each project not to exceed $2,000. As stated in the watershed based plan, properties located within 500 feet of the stream will be given funding priority. Other areas showing excessive erosion outside of this area will be assessed on a case-by-case basis. Installed practices will be approved for payment following a site assessment to ensure practices were installed properly and as planned. Landowners will be subject (through a signed agreement) to maintain the practice for its expected lifespan. The project will schedule annual site visits to verify site conditions. The success of these projects lies in the power of the close partnerships and diverse expertise that have been and will continue to be developed. This project pairs native plant, soil, and watershed experts with engineering expertise, along with local municipalities, schools, homeowners, and the primary landowners in the project area. The project will enter into a memorandum of understanding (MOU) or contract agreement with each partner in charge of implementing various practices or programs outlined within this agreement as necessary to maintain success of the project (see match commitment forms). A list of partners and their contributions is also provided on page 60 of the watershed based plan.

Project success will be evaluated based upon a 90 percent participation in the cost-share program after attending a workshop session. Water quality monitoring and modeling will be completed. Annual water quality load reductions for sediment and nutrients will be modeled based on the practices implemented between Oct 1 and Sept 30 of each calendar year. E. coli and chloride water quality data will be statistically evaluated to determine pre- and post-treatment water quality changes. At the end of the 3-year project, a final report will be developed to summarize the project success in meeting the project’s goals and objectives, in addition to how much progress was made on meeting the watershed based plan goals and objectives. Load reduction estimates per land management type are provided in the implementation deliverables worksheet. At least 2 times per year, the project will track progress in meeting the load reduction goals stated for the project.

6 b.  Narrative Description of the Land Management Practices to be Implemented.

Land management practices to be implemented must relate directly to the water quality improvement activities included in the relevant watershed based plan. Provide a narrative describing the land management practices to be implemented for the project, making sure to follow the directions provided on the application form. An example of a project land management practices narrative is given below; note that the location where the need for the planned implementation activities can be found within the relevant EPA accepted watershed based plan is included (section and/or page number).

The types of BMPs to be implemented for the project were chosen because of their demonstrated ability to reduce nonpoint source impacts due to urban runoff by slowing, reducing, and capturing stormwater runoff and its associated pollutants. Each of the practices chosen for the project will reduce pollutant loading in the impaired streams and will increase infiltration and improve stream bank stability resulting in improved overall stream health. Areas to be targeted by BMP implementation are as described in this narrative and shown in the included maps of the priority areas for implementation.

Turkey, Dry and Mud Creek Bank Bio-Stabilization Projects (page 10, Section 4 of the Turkey Creek WBP )

Innovative Stormwater Demonstration Projects (page 11, Section 4 of the Turkey Creek WBP)

Intensive Stream Restoration (page 12, Section 4 of the Turkey Creek WBP)

To address multiple, synergistic impacts on stream health created by urban development, increased imperviousness, and stream channelization, specific critical areas will be targeted for intensive stream restoration efforts through green infrastructure improvements. The following initiatives will be implemented within the critical areas:

6 c.  Project Implementation Deliverables Worksheet.

The project implementation deliverables worksheet is an integral part of a complete project application. Make sure to follow the directions provided on the application form. Project implementation activities and load reduction estimates should relate to information provided in the relevant EPA accepted watershed based plan. Be sure to provide the total estimated cost of all BMP implementation as well as total calculated load reductions at the bottom of the worksheet. The sample worksheet below shows examples of various project activities and the associated deliverables and deliverable units. Note: the example cost and load reduction estimates shown may not be realistic values. See Appendix 2 for examples of deliverables and deliverable units.

Project Activity

Deliverables Associated with Proposed Project Activity

Estimated

Cost

$

Expected Deliverable Units to be Completed

Deliverable Units

Estimated Load Reductions

Sediment

& Units

Total Nitrogen

& Units

Total Phosphorus

& Units

Bacteria

& Units

Stream Bank Stabilization

Publish RFP or Obtain Bids

500

1

Publish RFP/Bid

Execute Planning or Design Contract

200

1

Contracts

Develop Project Plans or Design Documents

1,300

2

Plans

Bank Stabilization Installation

100,000

50

Linear Feet

400 tons/yr

800 Ibs/yr

400 Ibs/yr

Stormwater Infiltration Demonstration Projects

Publish RFP or Obtain Bids

300

1

Publish RFP/Bid

Develop Project Plans or Design Documents

200

1

Contracts

Design Project Plan or Design Documents

800

1

Plans

Rain Garden Installation

1,000

5

Acres

0.355 tons/yr

645

Ibs/yr

295 Ibs/yr

Filter Socks

200

200

Linear

Feet

0.15

tons/yr

204

Ibs/yr

125

Ibs/yr

Native Plantings

1,000

60

Square Feet

0.266 tons/yr

754 Ibs/yr

358 Ibs/yr

Wetland Development/Restoration

Publish RFP or Obtain Bids

300

1

Publish RFP/Bid

Execute Planning or Design Contract

200

1

Contract

Develop Project Plans or Design Documents

700

1

Plans

Reconstruct/Restore

7,000

1

Acres

0.258 tons/yr

800 Ibs/yr

208 Ibs/yr

Stream/Flood Plain Restoration

Publish RFP or Obtain Bids

500

1

Publish RFP/Bid

Execute Planning or Design Contract

750

1

Contracts

Develop Project Plans or Design Documents

1,200

1

Plan

Install Erosion & Sediment Control Structures

10,000

3

Structures

175 tons/yr

174 Ibs/yr

350 Ibs/yr

Tree Plantings

20

1

acres

200 tons/yr

400 lbs/yr

TOTAL ESTIMATED COST OF BMP IMPLEMENTATION

$300,000

Calculate

Total Load Reductions

776.029 tons/yr

3777 Ibs/yr

1736

Ibs/yr

6 d.  Environmental Data Collection & Modeling Narrative.

Provide a narrative describing the environmental data collection and/or modeling efforts that will be used to document environmental improvements resulting from the project activities. Make sure to follow the directions provided on the application form. Include an estimate of monitoring/modeling costs in the space provided at the bottom of the narrative field. An example of an environmental data collection and modeling narrative is given below; note that the location where the description of monitoring/modeling needs can be found within the relevant EPA accepted watershed based plan is included (section and/or page number).

Water Quality Monitoring

Currently the streams within the watershed are impaired for E. coli, chloride, and sediment. The Department of Natural Resources collected quarterly water quality samples during 2007-2011 and determined that Turkey Creek, Mud Creek, and Dry Creek were not meeting water quality standards for its designated uses for whole body contact and aquatic life. Other water quality parameters identified in the Turkey Creek WBP as being of concern include elevated nutrient loading (nitrogen and phosphorous) and specific conductance (page 6). To evaluate project effectiveness, the project will implement a water quality monitoring component, as described on page 30 in the Turkey Creek WBP, to capture changes to the chemical, biological, and physical conditions within the watershed. Sample collection will occur on 6 sites on Turkey Creek, Dry Creek, and Mud Creek (2 sites each) where project efforts are occurring within the critical areas outlined in the watershed based plan. The water quality parameters to be sampled include dissolved oxygen, temperature, total nitrogen, total phosphorus, conductivity, turbidity, flow rate, pH, chloride, E. coli, and benthic macroinvertebrate samples. The chemical monitoring will be collected quarterly by collecting surface water grab samples from the stream thalwag. Biological samples will be collected at the same locations twice a year, once each during the spring and fall. The chemical samples will be transported to Analytical laboratory on the same day of sample collection and within the holding time, while the benthic macroinvertebrates will be collected and identified onsite following EPA’s rapid biological assessment method. Monitoring activities will be conducted under contract with a local environmental consulting company who will be selected through a 3-bid process. A quality assurance project plan will be developed and will fully describe the sampling and laboratory procedures that will be followed. The quality assurance project plan will be submitted to obtain approval before water quality sampling events are initiated. Water quality and biological data will be provided annually to the Department of Natural Resources and will be available to interested partners. 

Modeling

It is anticipated there will be a lag time before an actual water quality change will be detected through chemical monitoring, and that change detection may not happen before the project end date (i.e., it may take longer than the project length to see actual changes in water quality data). Therefore, project and watershed progress will be tracked based upon the best management practices implemented using a watershed based model. The project will use the STEPL (ver. 4.4) program to determine load reductions for nutrients and sediment. Model input data will include information for each subwatershed: practice size and the drainage area of each practice implemented, and the various subwatershed characteristics (land use, animals, gully formation, impaired streambanks, etc.). The project will also use the program default values for the area from the national soil survey, and precipitation data obtained from the local airport, etc., with the assumption that these represent the best information currently available for determining load reductions. Data inputs into STEPL will be reviewed for completeness and accuracy. Field verification will be completed as needed to verify BMP data inputs. The results of the modeling effort will be used to document and report annual load reductions resulting from project efforts and to measure overall progress on the watershed management plan. STEPL modeling will be conducted in-house by the sponsoring agency. Staff have experience and training running the STEPL spreadsheet model.

TOTAL ESTIMATED COST for water quality monitoring and/or modeling: $ 15,000

7 a.  Project Specific Information & Outreach Narrative

Information and outreach activities must relate directly to the water quality improvement activities being proposed in the project. Provide a narrative describing the outreach activities planned for the project, making sure to follow the directions provided on the application form. An example of a project specific information and outreach narrative is given below; note that the location where the need for the planned information and outreach activities can be found within the relevant EPA accepted watershed based plan is included (section and/or page number).

The outreach aspects of the project will implement programs focused on informing and educating the general public, city and county governments, and local schools about nonpoint source water quality issues within a watershed. As described on page 50 of the watershed based plan (see Table 6), the outreach events will inform the communities how to preserve and protect streams through stormwater management (e.g., rainscaping), and how reconstruction of the stream bank and reestablishment of the riparian corridor can improve water quality and help restore a stream’s designated uses for aquatic life and recreational. Several activities will be implemented to increase public awareness and support for protecting and restoring urban streams by offering a rainscaping cost-share incentive program. The program can be implemented on both private (e.g. homeowner) and public properties (e.g. public school property). For homeowners participating in the cost-share program, a sign will be placed in their yard to showcase their efforts and to promote and increase participation in the cost-share program.  

One field tour will be scheduled to showcase the two demonstration sites. This will be an educational event to encourage public buy-in for the project and increase participation in the cost-share program.

Social media (such as Twitter and Facebook) will be used to provide project updates, event notifications, and project successes. A project website will be developed and housed on the sponsoring agency’s website. The website will provide a “storybook” themed overview of the watershed, the streams and lakes within the area, and the water quality impairments and concerns. Project specific webpages will be developed to discuss the project goals and objectives, showcase demonstration sites, and explain how homeowners can get involved by attending various training sessions to learn about the rainscaping cost-share program being offered. Watershed fact sheets, maps, news releases, and project newsletters are examples of other information that will be available from the website. 

Below is an explanation of the deliverables to be completed during the proposed project period.

Annually throughout the project, Stream Team clean-up activities will be completed to promote interest in local streams.

Success will be measured through pre- and post-surveys at the orientation workshops and the number of participants attending the orientation meetings that participate in the rainscape cost-share program. The targeted goal is to have at least 80 percent of the workshop attendees participating in the cost-share program. The number of web hits and landowners accessing the interactive training system will be tracked. The web-based software program will aid in tracking implementation projects occurring throughout the project area.

7 b.  Project Specific Information & Outreach Deliverables Worksheet.

The project specific information and outreach deliverables worksheet is an integral part of a complete project application. Make sure to follow the directions provided on the application form. The sample worksheet below shows examples of various project deliverables along with their costs and deliverable units. Note: the example cost estimates shown may not be realistic values. See Appendix 2 for examples of deliverables and deliverable units.

Deliverables Associated with Proposed Project Activity

Estimated Cost
$

Expected Deliverable Units to be Completed

Deliverable Units

Develop orientation workshop presentation materials

100

Presentation

1

Host orientation workshops

1200

Workshops

3

Host Mayors meeting

400

Meeting

1

Develop Mayors meeting presentation

100

Presentation

1

Develop/design Rainscaping signage

50

Sign

1

Order signs to place in yards

400

Sign

10

Design and update project website

1,000

Website

3

Maintain website

500

Website

4

Develop newsletters and update social media sites

1,000

Social Media

12

Develop online software program

1,000

Program

1

Develop online training program

400

Program

1

Host project site tours (one @ each demonstration site)

2,000

Tour

2

TOTAL ESTIMATED COST OF THE OUTREACH DELIVERABLES

$8,150

8.  Project Partners Summary

Provide a summary of partners committed to the project. Make sure to follow the directions provided on the application form. An example of a project partners summary is given below; note that the location where the need for partner contributions can be found within the relevant EPA accepted watershed based plan is included (section and/or page number).

A list of watershed partners can be found on page 60 of the watershed plan. For the proposed project, these partnerships and contributions have been verified.

9.  Project Schedule of Milestones

Complete the schedule of milestones included in the grant application form, making sure to follow the directions provided on the form. The major project milestones should align with those provided in the approved watershed based plan. Additional pages can be added if needed (attach a Word document). If there are specific dates that need to be met, the date can be added to the description column. Appendix 2 provides examples of project activities and associated deliverables. An example of a partial schedule of milestones is given below.

DESCRIPTION OF OBJECTIVES/TASKS

Mark with an “x” the Year and Quarter the task is to be Completed

Goal 1

Prepare and Submit Required Reports

Year 1

Year 2

Year 3

Qtr. 1

Qtr. 2

Qtr. 3

Qtr. 4

Qtr. 1

Qtr. 2

Qtr. 3

Qtr. 4

Qtr. 1

Qtr. 2

Qtr. 3

Qtr. 4

Quarterly Progress Reports

X

X

X

X

X

X

X

X

X

X

X

X

Quarterly Invoices and Documentation

X

X

X

X

X

X

X

X

X

X

X

X

Semi-Annual BMP & Load Reduction Report (by April 15 and Oct 15)

X

X

X

X

X

X

Annual Water Quality Data Submission

(by Oct 15)

X

X

X

Annual Project and MBE/WBE Reports

(by Oct 15)

X

X

X

Annual Single Audit Documentation 

X

X

X

Final Project Report

(draft due 30 days prior to project end date)

X

Goal 2

Outreach Programs

Year 1

Year 2

Year 3

Qtr. 1

Qtr. 2

Qtr. 3

Qtr. 4

Qtr. 1

Qtr. 2

Qtr. 3

Qtr. 4

Qtr. 1

Qtr. 2

Qtr. 3

Qtr. 4

Develop and Host Orientation Workshops

X

X

X

X

Develop Signage

Develop and Update Project Webpages

X

X

X

X

Develop and Post Online Software to Website

X

Develop and implement training system

X

Project Site Tours

X

X

Develop and Distribute Project Newsletters and Manage Social Media Accounts

x

x

x

x

x

x

x

x

x

x

x

x

Stream Team Clean-up Events

X

X

X

Develop and Conduct Mayors Presentation

X

Goal 3

Stream Bank Stabilization Project

Year 1

Year 2

Year 3

Qtr. 1

Qtr. 2

Qtr. 3

Qtr. 4

Qtr. 1

Qtr. 2

Qtr. 3

Qtr. 4

Qtr. 1

Qtr. 2

Qtr. 3

Qtr. 4

Publish RFP 

X

Develop Contract Agreement

X

Design and Implement Stabilization Projects

X

10 a.  Budget Narrative with Funding and Match Contribution Breakdown.

Provide a narrative explanation of the expense items for each budget category, broken out by Section 319 federal funds or match type, on the worksheet provided on the application form. The explanation should be concise, but provide a clear connection between the budget categories and the proposed activities to be completed. For example:

Travel:

Supplies:

10 b.  Personnel Roster Worksheets.

The personnel roster should be completed for only the sponsoring agency’s employees who are working on the proposed project and whose salaries are to be fully or partially supported with grant funds or captured as nonfederal match (e.g. organization president, director, project manager, fiscal staff, hourly, bookkeeper, etc.). Be sure to put each entry in the appropriate section of the worksheet – i.e., either under Federal Section 319(h) Grant Funds or Nonfederal Match.

10 c.  Subcontract Worksheet and Narrative Summary. 

The subcontractual worksheet and narrative summary must be completed when any part of a proposed project will be carried out by a party other than the sponsoring agency. The subcontract budget worksheet is provided to help describe/itemize the proposed work to be completed. In the narrative, briefly describe the process that will be employed by the sponsoring agency when selecting sub-contractors. Add additional pages as needed by attaching a Word document. Note: any work that exceeds $3,000 will require a three-bid/RFP process. Any project proposing work requiring an architect or engineering firm will need to follow a qualifications-based selection (QBS) process. Additional information about the qualification-based selection process is available from the Missouri Society of Professional Engineers website: https://mspe.org/QBS.

Note: The total subcontracting costs associated with the project calculated on the worksheet would also be recorded under the contractual budget category for the project budget on page 1 of the application (see section 2E) – broken out as Section 319 federal funds or match.

Below are examples of contracting deliverables, deliverable units, and examples of how those costs would be described in the “Costs Represented as” field on the worksheet.

Deliverables

Deliverable Units

Costs Represented as

Site Assessment and Permitting

Hours of Service

Cost/Hour

Hydraulic Modeling and Professional Technical Services

Project Design and Engineering Services (such as design work)

Grants Management and Fiscal Services

Construction Project Management Services

Conservation Easement Appraisals and Legal Services

Hours or Appraisals Completed

Hourly Rate or Unit Cost

Stream Restoration, Stabilization, and/or Re-naturalization

Linear Feet Restored

Cost/Linear Foot

Dam Modification, Demolition, Excavation and/or Removal

Dams Removed

Fixed Total Price

Levee Removal and/or Modification

Levees Modified

Fixed Total Price

Wetland Restoration

Acres Restored

Cost/Acre

Riparian or Wetland Plantings

Acres Planted

Cost/Acre

Pervious Pavement Installation

Square Feet

Cost/Square Foot

Green Roof Installation

Units Constructed

Total Unit Cost

10 d.  Match Commitment Form.

The match commitment form is to be used in place of a letter of commitment. The contributing partner completes the necessary organizational information, and records the value of their cash match and/or in-kind services. The value of their match or in-kind service should be captured on the form within the appropriate project budget category(ies) (see section 2E on page 1 of the application) and a short description of the contribution provided. Additional forms can be attached as needed.

APPENDIX 1 – Allowable Costs for Matching

Matching requirements can be fulfilled using any nonfederal funding sources or program income (if permitted by the grant terms and conditions). Unless authorized by legislation, regulations, or the award agreement, costs used to satisfy a grantee’s matching requirement may not be derived from federal funds of subgrants from other programs, or from costs used as match or cost-sharing on other grants.

If a cost is related to two or more grants the cost shall be pro-rated among the grants.

Neither grantee-incurred costs nor third-party in-kind contributions count toward satisfying matching requirements unless the grantee’s records can verify them.

Sources of Rules Governing Valuation of Costs
Rules governing the valuation of costs depend on how the cost is incurred. For grantee-incurred costs, the applicable cost principles govern (see 2 CFR Part 200, subpart E). For third-party in-kind contributions the rules below apply.

Grantee in-kind contributions - are valued as any other grantee cost in accordance with the cost principles, whether or not they require a cash outlay; grantee in-kind contributions must be an allowable cost to be counted toward the project.

Third-party in-kind contributions - on the other hand, do not represent a cost to the grantee and must be valued according to the following rules.

Standards for Third-Party In-Kind Contributions
Third-party in-kind contributions must be:

Simply stated, the rule for valuation of third-party in-kind contributions is “what it would have cost if the grantee had paid for the item or service itself.” Several rules apply to valuation of third-party in-kind contributions, which are described below.

Federal regulations (2 CFR 200.306, 2 CFR 200.430 and 2 CFR 200.431) permit the inclusion of fringe benefits that are reasonable, allowable, and allocable. Grantees are using services provided by state or local government agencies with a Cost Allocation Plan should consult Appendix V to Part 200—State/Local Governmentwide Central Service Cost Allocation Plans for further information regarding potential valuation of fringe benefits.

If the services to be provided by the “lent” employee are in a different line of work, then the rules for volunteer services apply. In either case, donated services are valued at the rate for “similar work.” Therefore, if a doctor volunteers to drive a bus on weekends for a grant-supported program, her time would be valued at the rate of a bus driver, not a doctor. If, on the other hand, she donates necessary medical services to the project, her time would be valued at the rate of a doctor.

APPENDIX 2 – Examples of Types of Deliverables and Units of Deliverables Associated with Various Types of Project Activities

Project Activity

Deliverables Associated with Proposed Project Activity

Deliverable Units

Streambank & Riparian Restoration

Publish RFPs

RFPs

Execute Planning or Design Contracts

Contracts

Develop Project Plans or Design Documents

Plans

Execute Construction Contract(s)

Contracts

Restore Streambank Using Bio-Engineering

Linear Feet

Restore Streambank by Recontouring or Regrading

Linear Feet

Plant Grasses in Riparian Areas

Acres

Plant Prairie Grasses in Riparian Areas

Acres

Remove/Treat Invasive Species

Acres

Plant Trees or Shrubs in Riparian Areas

Trees

Plant Trees or Shrubs in Riparian Areas

Acres

Stream Restoration

Publish RFPs

RFPs

Execute Planning or Design Contracts

Contracts

Develop Project Plans or Design Documents

Plans

Execute Construction Contract(s)

Contracts

Restore Flood Plain

Acres

Restore Stream Channel

Linear Feet

Install In-Stream Habitat Structures

Structures

Install Grade Structures

Structures

Construct 2-Stage Channel

Linear Feet

Restore Natural Flow

Linear Feet

Wetland Restoration

Publish RFPs

RFPs

Execute Planning or Design Contracts

Contracts

Develop Project Plans or Design Documents

Plans

Execute Construction Contract(s)

Contracts

Reconnect Wetland to Stream

Acres

Reconstruct & Restore Wetlands

Acres

Plant Wetland Species

Acres

Stream Obstruction Modification or Removal

Publish RFPs

RFPs

Execute Planning or Design Contracts

Contracts

Develop Project Plans or Design Documents

Plans

Execute Construction Contract(s)

Contracts

Remove Stream Obstruction

Obstruction

Modify Stream Obstruction

Obstruction

Remove Associated Obstruction Support Structures

Structures

Install Fish Passage and/or Habitat Structures

Structures

Restore Natural Flow

Linear Feet

Dispose of Debris

Cubic Yards

Acid Mine Drainage & Abandoned Mine Land Reclamation

Publish RFPs

RFPs

Execute Planning or Design Contracts

Contracts

Develop Project Plans or Design Documents

Plans

Execute Contract(s)

Contracts

Construct Lime Dosers

Dosers

Install Slag Leach Beds

Beds

Install Limestone Leach Beds

Beds

Install Limestone Channels

Linear Feet

Repair Subsidence Sites

Acres

Reclaim Abandoned Mine Land

Acres

Reclaim Pit Impoundments

Acres

Install Successive Alkalinity Producing System (SAPS)

SAPS

Install Settling Ponds

Ponds

Eliminate Stream Captures

Stream Captures

Restore Positive Drainage

Acres

Cover Toxic Mine Spoils

Acres

Construct Acid Mine Drainage Wetland

Acres

Non-Wetland Conservation Easements

Draft Standard Easement Legal Language for Landowners

Standard Language

Complete Appraisal Reports

Reports

Execute Landowner Contracts

Contracts

Acquire Conservation Easements

Acres

Wetland Conservation Easements

Draft Standard Easement Legal Language for Landowners

Standard Language

Complete Appraisal Reports

Reports

Execute Landowner Contracts

Contracts

Acquire Conservation Easements

Acres

On-Site Sewage Treatment Systems (OSTS)

Develop OSTS Plan

Plans

Inspect OSTS

Inspections

Repair or Replace Traditional OSTS

OSTS

Repair or Replace Alternative OSTS

OSTS

Planning, Technical Review & Analysis

Develop Watershed Based Plans

Plans

Convene Project Advisory Teams

Teams

Develop Plans (Other: Protection, Alternative)

Plans

Publish RFP

RFPs

Execute Planning Contract(s)

Contracts

Solicit Public Input via Meetings

Public Meetings

Solicit Public Input via Written Comments

Comments

Solicit Expert Opinion

Consultations

Solicit Technical Opinion

Consultations

Collect Raw Data

Data Sets

Conduct Review of Published Resources

Resources

Develop Database

Databases

Analyze Data

Analysis

Complete Wetland Delineation

Reports

Develop GIS Maps

Maps

Review or Approve Plans, Workplans, or Reports

Plans

Develop Reports

Reports

Agricultural Best Management Practices

Install Sheet/Rill and Gully Erosion Practices

DSL-01: Permanent Vegetative Cover Establishment

Acres

DSL-02: Permanent Vegetative Cover Improvement

Acres

DSL-04: Terrace System

Linear Feet

DSL-44: Terrace System with Tile

Linear Feet

DSL-05: Diversion

Linear Feet

DSL-11: Permanent Vegetative Cover - Critical Area

Acres

DSL-111: Permanent Vegetative Cover - Critical Area: Confined Animal Feedlot

Acres

DSL-15: No-Till System

Acres

DWC-01: Water Impoundment Reservoir

Cubic Yards

DWP-01: Sediment Retention, Erosion or Water Control Structure

Cubic Yards

DWP-03: Sod Waterway

Acres

N332: Contour Buffer Strips

Acres

N340: Cover Crop

Acres

N380: Windbreak/Shelterbelt Establishment

Linear Feet

N410: Drop Pipe

Each

N585: Contour Strip-cropping

Acres

Implement Grazing Management Plans and Practices

Develop Nutrient Management Plans

Acres

DSP-02: Permanent Vegetative Cover Enhancement

Acres

DSP 3.1: Grazing System Water Development

Acres

DSP 3.2: Grazing System Water Distribution

Acres

DSP 3.3: Grazing System Fence

Acres

DSP 3.3: Grazing System Lime

Acres

DSP 3.5: Grazing System Seed

Acres

Implement Irrigation Management Plan and Practices

N430: Irrigation Water Conveyance

Acres

N442: Irrigation System, Sprinkler

Acres

N443: Irrigation System, Surface and Subsurface

Acres

N447: Irrigation System, Tail Water Recovery

Each

N554: Drainage Water Management

Acres

N587: Structure for Water Control

Acres

Implement Animal Waste Management Practices

Develop Animal Waste Management Plans

Acres

N312: Beef Waste Management System

Animal Units

N312: Dairy Waste Management System

Animal Units

N312: Poultry Waste Management

Animal Units

N312: Swine Waste Management

Animal Units

N316: Incinerator

Each

N317: Composting Facility

Each

Implement Nutrient and Pest Management Plans

Develop Nutrient and Pest Management Plans

Acres

N590: Nutrient Management

Acres

N595: Pest Management

Acres

Implementing Practices in Sensitive Areas

C650: Streambank Stabilization

Linear Feet

DSP-31: Sinkhole Improvement

Cubic Yards

BDSP-31: Buffer Sinkhole Improvement

Each

N351: Well Decommissioning

Each

N380: Windbreak/Shelterbelt Establishment

Linear Feet

N386: Field Border

Acres

N391: Riparian Forest Buffer

Acres

N393: Filter Strip

Acres

N574: Spring Development

Each

N725: Sinkhole Treatment

Acres

WQ10: Stream Protection

Linear Feet

Implementing Practices to Address Woodland Erosion

C100: Timber Harvest Plan

Acres

DFR-04: Forest Plantation

Acres

N472: Livestock Exclusion

Acres

N655: Restoration of Skid Trails, Logging Roads, Stream Crossings and Log Landings

Each

Communication: Information and Outreach

Develop Brochures/Fact Sheets

Brochures/Fact Sheets

Conduct Watershed Festivals

Festivals

Conduct Public Meeting

Public Meetings

Develop Press Releases

Press Releases

Create/Maintain Websites

Website

Install Signs

Signs

Develop Displays

Displays

Conduct Tours

Tours

Conduct Tours via Canoe

Canoe Trips

Develop DVD

DVDs

Distribute DVDs

DVDs

Develop CD

CDs

Distribute CDs

CDs

Conduct Stream Clean-Ups

Clean-Ups

Conduct Field Days

Days

Stencil Storm Drains

Drains

Conduct Workshops

Workshops

Conduct Training

Training Sessions

Develop Manual(s)

Manuals

Provide Technical Assistance to Group(s)

Groups

Provide Technical Assistance via Telephone

Calls

Deliver On-Site Technical Assistance

Site Visits

Develop Model Ordinances

Ordinances

Develop Newsletters

Newsletters

Watershed Support (Core Programs Only)

Execute Subgrant Agreements

Contracts

Administer Subgrants to Watershed Groups

Grants

Conduct Functional Reviews and/or Site Visits

Functional Reviews

Conduct Workshops

Workshops

Conduct Training

Training Sessions

Create/Maintain Web Sites

Websites

Develop Web-based Tutorials

Tutorials

Prepare Annual NPS Report

Reports

Provide Technical Assistance

Groups

Provide Design Assistance

Groups

Provide BMP Assistance

Groups

Calculate Load Reduction Estimates

Groups

Provide GIS Mapping Assistance

Groups

Develop Databases

Databases

Prepare AMDAT Plans

Plans

Provide AMD Design Assistance

AMD Projects Designs

Inspect BMP/AMD/ Other Project Sites

Inspections

Develop Project Evaluation Protocol

Evaluations Protocols

Pre- and Post-Implementation Monitoring

Prepare Quality Assurance Project Plan

QAPP

Conduct Chemical Sampling

Sites

Conduct Macroinvertebrate Sampling

Sites

Conduct Fish Sampling

Sites

Conduct Habitat Sampling

Sites

Conduct Soil Sampling

Samples

Conduct Bacteriological Sampling

Sites

Prepare and Submit Final Monitoring Report and Data

Report

Conduct Photo Monitoring (pre- and post- implementation)

Report

Estimated Loading Reductions

Reduce Phosphorus Loadings

Pounds/Year

Reduce Sediment Loadings

Tons/Year

Reduce Untreated Home Sewage

Gallons Per Day

Treat Acid Water

Pounds/Year

Reduce Nitrogen Loadings

Pounds/Year

Project Reporting

Submit Semi-Annual BMP and Load Reduction Reports

Reports

Submit Quarterly Project Progress Reports

Reports

Submit Annual MBE/WBE Reports

Reports

Submit Final Report

Reports