Missouri Requirements & Due Dates

Nominations to the National Register of Historic Places that contain fewer than 75 properties may be submitted for review by the National Register staff at the State Historic Preservation Office (SHPO) at any time throughout the year to be scheduled for the appropriate quarterly Missouri Advisory Council on Historic Preservation (MOACHP) meeting.

Requirements for Large Districts
Any nomination of a potential district of more than 75 properties will not be reviewed unless a survey is already on file with the SHPO. If no survey is on file one must be submitted to SHPO at least 3 months before a nomination is submitted in order to allow SHPO staff time to review the material and provide comments on eligibility to the preparer. For more information on survey requirements please contact the Historic Survey and Registration Coordinator. If the proposed district is within a Certified Local Government (CLG), a nomination preparer must notify the CLG and SHPO of the proposed nomination 3 months in advance of its submission even if a survey is already on file.

The Review Process
Whether prepared by private citizens or by consultants, most nominations -- regardless of size -- go through several drafts before consideration by the MOACHP at one of its quarterly meetings (schedule below). All submitted nominations must be reviewed by SHPO staff to ensure that they adequately document the property and its significance and meet the standards set by the National Park Service's National Register program.

To assist preparers in providing the documentation necessary for the review of their nominations, the SHPO has compiled the Missouri National Register Guide and a National Register Nomination Technical Checklist.

When needed, staff will provide written comments and/or a marked copy of the nomination to the preparer.

In order to have a nomination considered for review at a given meeting of the MOACHP a substantially complete draft nomination must be received by the posted deadline either by mail or hand delivered, do not email materials to SHPO staff as they will not be accepted. A substantially complete draft will include the following information in the appropriate format:

  • complete National Register nomination form (Word-2010 format on disc): standard nomination form or multiple property nomination form;
  • complete (fully developed) Section 7 narrative description;
  • complete (fully developed & appropriately documented with footnotes) Section 8 statement of significance;
  • bibliography;
  • verbal boundary description and justification;
  • photograph log and photos keyed into a map;
  • figure log and figures if necessary;
  • map locating property using the new mapping policies established by the National Park Service;
  • one set of black and white photographs (minimum size: 5"x7", maximum: 8"x10") following the National Register Photograph Policy (due by 2nd Revision due date);
  • a digital copy of the photos following the NR Photograph Policy and properly labeled in TIF format in color on disc;
  • property owner list or, for single site nominations, a physical owner address (instead of, or in addition to, a P.O. Box) on a separate page;
  • current floor plans of 1st floor (single site) or District map indicating all contributing and non-contributing resources.

Draft nominations that do not meet the "substantially complete" requirements (see above) will not be scheduled for the upcoming MOACHP meeting.   When an incomplete draft is received by the SHPO, a letter listing the items required to meet the substantially complete criteria will be sent to the preparer. Once required items are received, the draft nomination will be placed on the list to be reviewed by staff for consideration at a later MOACHP meeting.

In cases where the eligibility of a nominated property is not clear, and cannot be easily addressed, the nomination will not be placed on the MOACHP agenda but will be treated as an Eligibility Assessment and SHPO staff comments pursuant to 36 CFR Part 60.11(c) will be sent to the preparer. To avoid this we strongly encourage the submission of an Eligibility Assessment before a nomination is prepared.

Meeting Schedule and Deadlines for Submission of Nominations
Although nominations may be submitted for review at any time during the year, SHPO staff recognizes that preparers may wish to present their nominations at specific MOACHP meetings. The following information is provided to assist preparers in their planning.

The Missouri Advisory Council on Historic Preservation sets its schedule for the coming year at its August meeting. Following that decision, SHPO sets due dates for nomination submission for the coming year. All persons listed on the Architectural Historian/Historian consultants list will be notified via email of the submission due dates. Due dates are also posted on this Web page.

Due dates for nomination submission are set to provide the lead time necessary to allow time for staff to review and comment on the substantially complete draft nomination, as well as time for the preparer to make any necessary revisions. Once approved by staff, the complete final draft of the nomination must go to the members of the Advisory Council in time for them to review it prior to their quarterly meeting.

Preparers are advised to consult with National Register staff well before the deadline regarding the status of their nominations.

Preparers whose nominations are incomplete, need substantial revisions, or are received after the following deadlines should expect to present their nominations at a later meeting.

When a nominated site or district lies within the jurisdiction of a CLG, federal law requires that SHPO provide an opportunity for comment by the chief elected official and the preservation commission. In order for the MOACHP to review the nomination at one of the meetings specified below, a final draft of the nomination must be received by SHPO by the due date preceding that meeting date so that SHPO staff can notify the appropriate officials. Our office will provide a copy of the original submitted draft nomination to the CLG along with their letters of notification. It will be the responsibility of the preparer to provide the CLG with later drafts.

Appropriately formatted complete drafts of all nominations regardless of location must be received at the SHPO on or before 5 p.m.

    Feb. 16, 2016 may be presented at the meeting on May 20, 2016

    May 16, 2016 may be presented at the meeting on Aug. 19, 2016

    Aug. 15, 2016 may be presented at the meeting on Nov. 18, 2016

Please note that submission by the due date does not guarantee that a nomination will be reviewed by the MOACHP at its upcoming meeting. Nominations that are incomplete or that need substantial revisions must be revised and presented at a later meeting, along with nominations received after the due date.