SMALL COMMUNITY ENGINEERING ASSISTANCE PROGRAM

Water Protection Program fact sheet
03/2019
Division of Environmental Quality Director: Ed Galbraith
PUB2485

The Small Community Engineering Assistance Program (SCEAP) is a grant program to assist small communities with planning for wastewater treatment and collection systems improvements related to new permit requirements and/or inflow and infiltration reduction. 

Description:
The SCEAP grant is available for municipalities, counties, public sewer or water districts, political subdivisions or instrumentalities of the state, serving a population of less than 10,000. The program offers funding for wastewater engineering costs incurred in preparation of a facility plan. The funding is only available for recipients that have not yet entered into a financing agreement to implement improvements to their facility.

Eligible communities may receive an 80 percent grant with a 20 percent recipient match, eligible communities qualifying as disadvantaged may receive a 90 percent grant with a 10 percent recipient match; in all cases the grant amount shall not exceed $50,000. A disadvantaged community is defined as any community with a population of 3,300 or less, whose median household income is at or below 75 percent of the state average, and whose user rates are at or above 2 percent of the median household income.

Applications are accepted throughout the year.

Once the SCEAP grant is awarded, the community has a two year budget period for the facility plan to be approved by the department. A complete facility plan should be submitted to the department for review and approval no later than 90 days prior to the end of the budget period of the award. The department will hold the final 10 percent of the reimbursement costs until the facility plan has been approved by the department.

No payments shall be made to the communities after the SCEAP budget period has expired, without an  amendment to the grant.

Cost Eligibility:
Eligible costs are those that are directly incurred in the development of the facility plan.

  • Include costs of engineering services, environmental investigations, and other services incurred in preparation of the facility plan.
  • May include other items deemed reasonable, necessary and allocable to the project, such as Antidegradation Review, Inflow and Infiltration Study, Pretreatment Program, and/or Soils Report, as a part of the facility plan, if required.
  • Must be reasonable and cost effective for facility plans, which make recommendations that will meet the Missouri Clean Water Law requirements. 
  • Must be within the Department-approved allowable scope of the project.

Ineligible costs include, but are not limited to:

  • A facility plan or engineering services completed prior to the award.
  • Preparation of the engineering services grant application.
  • Ordinary operating expenses of the recipient including salaries and expenses of elected and appointed officials, preparation of routine financial reports and studies, and the state operating permit fees or other such permit fees necessary for the normal operation of the constructed facility.
  • Preparation of applications and permits required by federal, state, or local regulations or procedures.
  • Preparation of applications for future funding for work following the facility plan.
  • Administrative, engineering, and legal activities associated with the establishment of special departments, agencies, commissions, regions, districts, or other units of government.
  • Fines and penalties due to violations of, or failure to comply with, federal, state, or local laws, regulations or procedures.
  • Force account labor including engineering.
  • Costs outside the scope of the department-approved project.

Legal Authority:
CFR 40 Part 35 and RSMo. 644.123

Selection Process:
Applications are prioritized based on a first come first serve basis as well as on the project’s environmental impact.

Contact Information:
Missouri Department of Natural Resources
Water Protection Program
Financial Assistance Center
P.O. Box 176
Jefferson City, MO 65102-0176
573-751-1192; Fax 573-751-9396