Air Pollution Control Program

Air Monitoring Quality Assurance Project Plan Template

The intent of the Air Pollution Control Program Quality Assurance Project Plan (QAPP) Template is to provide a standardized format to be used for QAPPs on all Missouri air quality monitoring projects.  Using the template and following its outline will greatly facilitate review and approval of a project-specific QAPP.

For assistance with questions on QAPP completion, contact the Air Pollution Control Program (APCP) Air Monitoring Unit at 573-751-4817.  For assistance with standard operating procedure issues, contact the Environmental Services Program (ESP) Air Quality Assurance Unit at 573-526-3315.

Instructions for Using the QAPP for Ambient Air Quality Monitoring Template

General Instructions:

The following general instructions are intended to assist in completing a QAPP based on the Template.

Underlined items in italics in the template are instructions, not words that need to be included in the QAPP.  They should be overwritten with the specific information requested.

Areas in normal font are recommended wording to be used in conjunction with the project-specific information requested.

If the information requested is in a project-related SOP, you have the option to reference that SOP or provide that information in the QAPP. However specific SOP sections and subsections must be listed and attached to the QAPP as an appendix if referenced.

A variety of standardized requirements are provided in a collection of appendices in sections where appropriate.  Remove items that do not apply to a specific project.

For document control, edit the header by inserting the project name, date, and revision number.  The original QAPP should be revision 0.

Data reports are to be indicated as submitted in hard copy and electronic.  For data that will be submitted to the U.S. Environmental Protection Agency Air Quality System (AQS), the applicable AQS reporting format must be used.  For data not reported to AQS, the data should be tabulated in a spreadsheet or comma-separated values format for easy access.  Copies of report narrative in PDF format are acceptable.  Burning the reports to compact disk (CD) or USB flash-drive is also recommended for the data submittal and archiving purposes.  Site ID will be an appropriate abbreviation identifier for the project:  Site A, Site B, Site C, or equivalent naming convention.

To ensure all elements of the QAPP have been properly addressed, a checklist based on this template is used in reviewing the QAPP.  The link for this checklist is available here.  Deviation from the template and guidance documents would make review more difficult and could cause delays in the review and approval phase.

Specific Instructions:

The following instructions are related to specific elements of the template and QAPP.

1. Title Page

2. Table of Contents

Revise the table of contents as necessary for the QAPP, including sections, subsections, and appendices.  The table of contents should be at least as detailed as in the template.

Quality Assurance Project Plan (QAPP) for Ambient Air Quality Monitoring Template
Table of Contents
Page
Title Page   1
Table of Contents   2
Distribution List and Approvals   4
A. Project Management   5
  A.1.  Project/Task Organization 5
  A.1.1.  Key Program Personnel/Areas of Responsibility 5
  A.1.2.  Major Functions 6
  APCP – Monitoring Unit  6
  ESP – Air Quality Assurance Unit 6
  Monitoring Facility and/or Consultant 6
  A.2.  Problem Definition/Background 7
  A.3.  Project/Task Description 8
  A.4.  Data Quality Objectives and Criteria for Measurement Data 9
  A.5.  Special Training Requirements/Certification 9
  A.6.  Documentation and Records 9
B. Data Generation and Acquisition   11
  B.1.  Sampling Process Design 11
  B.2.  Sampling Methods 11
  B.3.  Sample Handling and Custody 11
  B.4.  Analytical Methods 11
  B.5.  Quality Control 12
 

B.6.  Instrument/Equipment Testing, Inspection, Maintenance,
and Calibration


12
  B.7.  Inspection/Acceptance of Supplies and Consumables 12
  B.8.  Data Management  12
C. Assessment and Oversight   13
 

C.1.  Assessments and Response Actions: Performance and
Systems Audits


13
  C.2.  Reports to APCP  14
D. Data Validation and Usability   15
  D.1.  Data Review, Verification, and Validation 15
  D.2.  Verification and Validation Methods 15
  D.3.  Reconciliation with Data Quality Objectives 15
 Appendices     
Appendix 1 – Organization Chart    17
Appendix 2 – Ambient Air Monitoring Network Site Information  
17
Appendix 3 – Parameter Table Revise as necessary for specific projects 18
Appendix 4 – Data Quality Requirements and Assessments  
21
  A. Data Quality Requirements and Assessments,
Meteorological Measurements

21
  B. Ambient Air Monitoring -  Measurement Quality Objectives 25
  C. Annual Performance Evaluation for SO2, NO2, O3, or CO 27
  D.  Data Representativeness 28
  E.  Data Comparability 29
  F.  Data Completeness 30
Appendix 5 – U.S. Environmental Protectin Agency – National Ambient Air Quality Standards (NAAQS)  

33
Appendix 6 – List of Acronyms   35
Appendix 7 – References   36
Appendix 8 – Reports and Records  

37

QAPP Template Checklist    

3. Distribution List and Approvals:

Distribution List: List individuals and organizations to be provided copies of the approved QAPP.

Approval Page: Be sure that appropriate signatures with dates are obtained in all spaces provided on the Approval Page.

A. Project Management:

A.1 Project/Task Organization:

List key individuals involved in major aspects of the project, including consultants.  Not all areas will apply to all projects.  Fill in N/A to those that do not.  If there are doubts, confirm with the Missouri Department of Natural Resources prior to submitting.

A.2 Problem Definition / Background:

State the specific problem to be solved.  An example is provided for PSD monitoring.  If other issues and objectives are involved rather than, or in addition to PSD, they should be described.  If the project is not related to PSD, delete the PSD discussion.

A.3 Project/Task Description:

Provide a summary of all work to be performed, products to be produced, and the schedule for implementation.  Provide maps or tables that show or state the geographic locations of field tasks.

A.4 Data Quality Objectives and Criteria for Measurement Data:

Measurement quality should be equal to or better than the limits of the most recent revision of 40 CFR 58, Appendix A.  Specify the minimum quality assurance requirements for the control and assessment of ambient air monitoring data to be submitted.

Note:  For projects that require participating in the Performance Evaluation Program (PEP) for PM2.5 or lead, sufficient on-site electrical service connections for periodic third party PEP monitor collocation must be provided.  Specific requirements may need to be discussed with Department of Natural Resources' staff during the development of the project to be sure adequate power supply is available for these third-party PEP audits.

A.5 Special Training Requirements/Certification:

Identify and describe any specialized training or certifications needed by personnel in order to successfully complete the project or task.  Discuss how such training will be provided and how the necessary skills will be assured and documented.

A.6 Documents and Records:

Under the Location section, specify the facility name and/or consultant name.

B. Data Generation and Acquisition:

Fill in the appropriate name of the facility and/or consultant SOP in each section.

B.1 Sampling Process Design:

Describe and justify the design strategy, indicating the size of the area and/or the time period to be represented by a sample.

B.2 Sampling Methods:

Describe the sampling or monitoring procedure and identify any equipment and support facilities needed.

B.3 Sample Handling and Custody:

Describe how samples or information should be physically handled, transported, and then received and held.

B.4 Analytical Methods:

Indicate what analytical methods are to be used along with validation information.

B.5 Quality Control:

Identify quality control activities needed for sampling, analysis, or measurement techniques and at what frequency.

B.6 Instrument/Equipment Maintenance and Calibration Requirements:

Identify field and laboratory equipment needing inspection and periodic maintenance and how documentation records are handled.

B.7 Inspection/Acceptance Requirements for Supplies and Consumables:

List any important supplies and acceptance criteria.

B.8 Data Management:

Identify data handling equipment and describe standard record keeping and tracking practices.  Note: A default AQS identification code may be assigned to the project by APCP if reporting data to AQS is a requirement or for the purpose of uniformly identifying the parameter, method, unit or other AQS codes.

C. Assessment and Oversight:

C.1.  Assessments and Response Actions: Performance and Systems Audits

C.2.  Reports to APCP 

Reports to APCP table: specify facility or consultant names in place of F/C.

D. Data Validation and Usability:

D.1.  Data Review, Verification, and Validation

D.2.  Verification and Validation Methods

D.3.  Reconciliation with Data Quality Objectives

Appendices – Examples are provided in the template -- revise as appropriate

Appendix 1 Organization Chart:

Provide a concise organizational chart showing the relationships and the lines of communication among all project participants.

Appendix 2 Ambient Air Monitoring Network Site Information:

Provide information that shows the locations of the proposed monitoring sites.  Include maps, photographs, latitude/longitude coordinates, addresses if available, and elevations for each monitoring station.  A site evaluation showing how each site meets the applicable siting criteria of 40 CFR 58 Appendix E for the applicable monitoring parameters should also be included.  An example form is attached to assist with this evaluation.  Alternate forms may be used.

Appendix 3 – Parameter Table

Revise as necessary for specific projects

Appendix 4 – Data Quality Requirements and Assessments

A. Data Quality Requirements and Assessments, Meteorological Measurements

B. Ambient Air Monitoring -  Measurement Quality Objectives

C. Annual Performance Evaluation for SO2, NO2, O3, or CO

D.  Data Representativeness

E.  Data Comparability

F.  Data Completeness

Appendix 5 – U.S. Environmental Protectin Agency – National Ambient Air Quality Standards (NAAQS)

Appendix 6 – List of Acronyms

Appendix 7 – References

Appendix 8 – Reports and Records

QAPP Template Checklist