Air Monitoring Quality Assurance Project Plan Template
The intent of the Air Pollution Control Program Quality Assurance Project Plan (QAPP) Template is to provide a standardized format to be used for QAPPs on all Missouri air quality monitoring projects. Using the template and following its outline will greatly facilitate review and approval of a project-specific QAPP.
For assistance with questions on QAPP completion, contact the Air Pollution Control Program Air Monitoring Unit at 573-751-4817. For assistance with standard operating procedure issues, contact the Environmental Services Program Air Quality Assurance Unit at 573-526-3315.
Instructions for Using the QAPP for Ambient Air Quality Monitoring Template
- Underlined items in italics in the template are instructions, not words that need to be included in the QAPP. They should be overwritten with the specific information requested.
- Areas in normal font are recommended wording to be used in conjunction with the project-specific information requested.
- If the information requested is in a project-related Standard Operating Procedure, you have the option to reference that Standard Operating Procedure or provide that information in the QAPP. However specific Standard Operating Procedure sections and subsections must be listed and attached to the QAPP as an appendix if referenced.
- A variety of standardized requirements are provided in a collection of appendices in sections where appropriate. Remove items that do not apply to a specific project.
- For document control, edit the header by inserting the project name, date, and revision number. The original QAPP should be revision 0.
- Data reports are to be indicated as submitted in hard copy and electronic. For data that will be submitted to the EPA Air Quality System, the applicable Air Quality System reporting format must be used. For data not reported to Air Quality System, the data should be tabulated in a spreadsheet or comma-separated values format for easy access. Copies of report narrative in PDF format are acceptable. Burning the reports to compact disk (CD) or USB flash-drive is also recommended for the data submittal and archiving purposes. Site ID will be an appropriate abbreviation identifier for the project: Site A, Site B, Site C, or equivalent naming convention.
- To ensure all elements of the QAPP have been properly addressed, a checklist based on this template is used in reviewing the QAPP. The link for this checklist is available here. Deviation from the template and guidance documents would make review more difficult and could cause delays in the review and approval phase.
The following instructions are related to specific elements of the template and QAPP.
1. Title Page
- The title of the plan.
- The name of the organization implementing the project.
- Year of the project.
- Consultant name or facility name.
- Facility EIQ ID number or permit number or enforcement case number.
Revise the table of contents as necessary for the QAPP, including sections, subsections, and appendices. The table of contents should be at least as detailed as in the template.
Quality Assurance Project Plan (QAPP) for Ambient Air Quality Monitoring Template
Table of Contents
|Table of Contents||2|
|Distribution List and Approvals||4|
|A. Project Management||5|
|A.1. Project/Task Organization||5|
|A.1.1. Key Program Personnel/Areas of Responsibility||5|
|A.1.2. Major Functions||6|
|Air Pollution Control Program –
|Environmental Services Program –
Air Quality Assurance Unit
|Monitoring Facility and/or Consultant||6|
|A.2. Problem Definition/Background||7|
|A.3. Project/Task Description||8|
|A.4. Data Quality Objectives and Criteria for Measurement Data||9|
|A.5. Special Training Requirements/Certification||9|
|A.6. Documentation and Records||9|
|B. Data Generation and Acquisition||11|
|B.1. Sampling Process Design||11|
|B.2. Sampling Methods||11|
|B.3. Sample Handling and Custody||11|
|B.4. Analytical Methods||11|
|B.5. Quality Control||12|
B.6. Instrument/Equipment Testing, Inspection, Maintenance,
|B.7. Inspection/Acceptance of Supplies and Consumables||12|
|B.8. Data Management||12|
|C. Assessment and Oversight||13|
C.1. Assessments and Response Actions: Performance and
|C.2. Reports to Air Pollution Control Program||14|
|D. Data Validation and Usability||15|
|D.1. Data Review, Verification, and Validation||15|
|D.2. Verification and Validation Methods||15|
|D.3. Reconciliation with Data Quality Objectives||15|
|Appendix 1 – Organization Chart||17|
|Appendix 2 – Ambient Air Monitoring Network Site Information||
|Appendix 3 – Parameter Table||Revise as necessary for specific projects||18|
|Appendix 4 – Data Quality Requirements and Assessments||
|A. Data Quality Requirements and Assessments,
|B. Ambient Air Monitoring - Measurement Quality Objectives||25|
|C. Annual Performance Evaluation for SO2, NO2, O3, or CO||27|
|D. Data Representativeness||28|
|E. Data Comparability||29|
|F. Data Completeness||30|
|Appendix 5 – EPA – National Ambient Air Quality Standards||
|Appendix 6 – List of Acronyms||35|
|Appendix 7 – References||36|
|Appendix 8 – Reports and Records||
|QAPP Template Checklist|
Distribution List: List individuals and organizations to be provided copies of the approved QAPP.
Approval Page: Be sure that appropriate signatures with dates are obtained in all spaces provided on the Approval Page.
A.1 Project/Task Organization:
List key individuals involved in major aspects of the project, including consultants. Not all areas will apply to all projects. Fill in N/A to those that do not apply. If there are doubts, confirm with the Missouri Department of Natural Resources prior to submitting.
A.2 Problem Definition / Background:
State the specific problem to be solved. An example is provided for PSD monitoring. If other issues and objectives are involved rather than, or in addition to PSD, they should be described. If the project is not related to PSD, delete the PSD discussion.
A.3 Project/Task Description:
Provide a summary of all work to be performed, products to be produced, and the schedule for implementation. Provide maps or tables that show or state the geographic locations of field tasks.
A.4 Data Quality Objectives and Criteria for Measurement Data:
Measurement quality should be equal to or better than the limits of the most recent revision of 40 CFR 58, Appendix A. Specify the minimum quality assurance requirements for the control and assessment of ambient air monitoring data to be submitted.
Note: For projects that require participating in the Performance Evaluation Program (PEP) for PM2.5 or lead, sufficient on-site electrical service connections for periodic third party PEP monitor collocation must be provided. Specific requirements may need to be discussed with Department of Natural Resources' staff during the development of the project to be sure adequate power supply is available for these third-party PEP audits.
A.5 Special Training Requirements/Certification:
Identify and describe any specialized training or certifications needed by personnel in order to successfully complete the project or task. Discuss how such training will be provided and how the necessary skills will be assured and documented.
A.6 Documents and Records:
Under the Location section, specify the facility name and/or consultant name.
Fill in the appropriate name of the facility or consultant's Standard Operating Procedure in each section.
B.1 Sampling Process Design:
Describe and justify the design strategy, indicating the size of the area or the time period to be represented by a sample.
B.2 Sampling Methods:
Describe the sampling or monitoring procedure and identify any equipment and support facilities needed.
B.3 Sample Handling and Custody:
Describe how samples or information should be physically handled, transported and then received and held.
B.4 Analytical Methods:
Indicate what analytical methods are to be used along with validation information.
B.5 Quality Control:
Identify quality control activities needed for sampling, analysis, or measurement techniques and at what frequency.
B.6 Instrument/Equipment Maintenance and Calibration Requirements:
Identify field and laboratory equipment needing inspection and periodic maintenance and how documentation records are handled.
B.7 Inspection/Acceptance Requirements for Supplies and Consumables:
List any important supplies and acceptance criteria.
B.8 Data Management:
Identify data handling equipment and describe standard record keeping and tracking practices. Note: A default Air Quality System identification code may be assigned to the project by Air Pollution Control Program if reporting data to Air Quality System is a requirement or for the purpose of uniformly identifying the parameter, method, unit or other Air Quality System codes.
C.1. Assessments and Response Actions: Performance and Systems Audits
C.2. Reports to Air Pollution Control Program
Reports to Air Pollution Control Program table: specify facility or consultant names in place of facility or consultant.
D.1. Data Review, Verification, and Validation
D.2. Verification and Validation Methods
D.3. Reconciliation with Data Quality Objectives
Appendices – Examples are provided in the template -- revise as appropriate
Appendix 1 – Organization Chart:
Provide a concise organizational chart showing the relationships and the lines of communication among all project participants.
Appendix 2 – Ambient Air Monitoring Network Site Information:
Provide information that shows the locations of the proposed monitoring sites. Include maps, photographs, latitude/longitude coordinates, addresses if available, and elevations for each monitoring station. A site evaluation showing how each site meets the applicable siting criteria of 40 CFR 58 Appendix E for the applicable monitoring parameters should also be included. An example form is attached to assist with this evaluation. Alternate forms may be used.
Appendix 3 – Parameter Table
Revise as necessary for specific projects
Appendix 4 – Data Quality Requirements and Assessments
A. Data Quality Requirements and Assessments, Meteorological Measurements
B. Ambient Air Monitoring - Measurement Quality Objectives
C. Annual Performance Evaluation for SO2, NO2, O3, or CO
D. Data Representativeness
E. Data Comparability
F. Data Completeness
Appendix 5 – EPA – National Ambient Air Quality Standards
Appendix 6 – List of Acronyms
Appendix 7 – References
Appendix 8 – Reports and Records